Planning a Meeting Room AV System
AV PLANNING GUIDE
A practical checklist for aligning the room, its users and the technology before equipment is selected.
Start with the meeting
List the usual meeting types: local presentations, video calls, training or mixed use. Note how many people attend and which participants need to be seen and heard remotely.
Plan the display and camera together
Screen position affects viewing distance, camera framing and where users naturally look during a call. Review the room layout before fixing these positions.
Give speech its own attention
Microphone coverage, loudspeaker placement and room noise influence how clearly a conversation reaches remote participants.
Make connections predictable
Decide how a visitor or employee presents content, joins a call and changes the active source. Check compatibility with the devices the team actually uses.
Prepare the site and handover
Confirm power, network, mounting and cable routes. Include a clear operating sequence and user orientation in the commissioning plan.
Tell us about your space
Share your room layout, application and installation location so we can discuss an appropriate solution.